Registration



Registration Is Closed

IHE North American (NA) Connectathon Registration 2015 closed on October 3, 2014. Additional information is available to you on our Participant Resources and Important Dates pages.

Four-Step Registration Process

  1. Complete Gazelle System Registration: See Detailed Instructions
  2. Submit the IHE NA Connectathon 2015 Participant Contract: See Detailed Instructions
  3. Submit Payment: See Detailed Instructions
  4. NEW! Purchase Connectathon Badges: See Detailed Instructions

Need Help?

View IHE USA's Connectathon registration training recording for step-by-step training and detailed instructions. View recording and/or download slide-deck.

Connectathon System Fees

  • Baseline fee: Organization registering one (1) system incurs a charge of $8700 USD
  • Additional fees: Organization incurs a charge of $4700 USD for each additional system registered

Each organization is provided one (1) 6’ x 30” table, two (2) padded chairs, internet access, and one (1) power strip with 4 outlets to provide 1500 Watts (120 volts) /standard electrical service for every one (1) system registered in Gazelle.

System fees do not include Connectathon badges for Participant's staff to attend this event. Participant must complete a separate online pre-registration to purchase reduced priced Connectathon badges. See Participant Resources for Connectathon badge pricing.

What is a system?

  • A “system” is defined as “an integrated and reasonable collection of IHE profiles and actors." A “system” could support one profile/actor pair or several
  • A "system" may support multiple profiles across one or more IHE Domains

Example:

You have registered 2 systems. Your Connectathon System fees are $13,400.00 USD.

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Join the NA Connectathon listserv to stay connected with the latest Connectathon news and updates.

Step 1: Complete Gazelle System Registration by October 3, 2014

IHE USA uses online test management software called Gazelle to organize, conduct, and record the Connectathon testing process. To complete system registration, use Gazelle to enter organization and contact information, and the IHE Profiles/Actors and/or Consolidated CDA documents you wish to test at the Connectathon. View full list of profiles offered for IHE NA Connectathon 2015.

Training materials on system registration in Gazelle is available on the Connectathon Manager's Support website.

System Registration Changes

  • On October 3, 2014, participants are not permitted to add new systems, IHE Profile/Actor combinations, or Consolidated CDA documents to previously registered systems
  • Participants requesting to withdraw a registered system, any IHE Profile/Actor combinations, or Consolidated CDA documents must contact the Connectathon Manager as soon as possible to reorder test plans and schedules

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Step 2: Submit Contract by October 3, 2014

Export an IHE NA Connectathon 2015 Participant Contract from Gazelle for final signature. Participants that do not submit a signed contract to IHE USA by October 3, 2014 are subject to cancelation.

Your contract will not be considered final until all the requirements listed below are met:

  • Initial all items within the “Acknowledgement of New IHE North American Connectathon 2015 Policies” section (pictured below)
  • Ensure contract is signed before submitting to IHE USA

Contract Submission Details

Submit Final Signed PDF Contract to IHE USA via mail or email. Faxed copies are not acceptable.

Mail

IHE USA
33 W Monroe St, Suite 1700
Chicago, IL 60603

Email

Connectathon@ihe.net


Sample Contract for Legal Review

Download and submit IHE NA Connectathon 2015 sample contract for your company's legal review in advance to the October 3, 2014 submission deadline.

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Step 3: Submit Payment by November 17, 2014

Registration will NOT be considered final until payment is received no later than Monday, November 17, 2014. If payment is received after November 17, 2014. Registration is subject to cancelation.

  • System payment is due to IHE USA no later than November 17, 2014. Please see Payment Terms for further details
  • Invoices will automatically be processed for all Participants at the close of system registration and will be delivered via email on or before Friday, October 17, 2014 to the primary financial contact listed on your contract
  • Additional documentation: If your organization requires additional forms to be completed to process payment, please email connectathon@ihe.net

Payment Terms

IHE USA accepts the following forms of payment:

Payment Type

Address

Contact

Special Instructions

Check

Send To:
25324 Network Place
Chicago IL, 60673-1253

N/A

Make checks payable to IHE USA

Checks must be in US dollars and drawn on a US bank

Wire Transfer

Account Name: IHE USA
JPMorgan Chase
10 S. Dearborn St
Chicago, IL 60603-2003

Mark Kim
Email: mkim@himss.org
Phone: +1-312-915-9287

Swift Code: CHASUS33
Routing Number: 071000013

Account Number: 887280816

Credit Card Payment

N/A

Natilee Simon
Email: nsimon@himss.org
Phone: +1-312-915-9262

Contact Natilee Simon for a credit card authorization form.

Refund Policy

No refunds will be issued to Participants that withdraw systems, or testing any IHE Profile/Actor combinations or Consolidated CDA documents after October 3, 2014 at 11:59pm ET or otherwise fail to complete testing successfully.

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Step 4: Purchase Connectathon Badges: Pre-register by November 21, 2014

System fees do not include Connectathon badges for Participant's staff to attend this event. Participant must complete a separate online pre-registration to purchase reduced priced Connectathon badges by Friday, November 21, 2014 at 11:59pm ET. After this date, badges are still available but prices increase.

See Participant Resources for Connectathon badge policies and pricing.