Registration



Registration Opens September 14, 2015

IHE North American (NA) Connectathon Registration 2016 opens Monday, September 14 and closes Friday, October 9, 2015. Additional information is available to you on our Participant Resources and Important Dates pages.

Three-Step Registration Process

1. Complete Gazelle System Registration: see detailed instructions

2. NEW! Submit contract AND submit payment: see detailed instructions

3. Purchase Connectathon badges: see detailed instructions

IHE Connectathon System Fees

  • Baseline fee: Organization registering one (1) system incurs a charge of $8700 USD
  • Additional fees: Organization incurs a charge of $4700 USD for each additional system registered

Each organization is provided one (1) 6’ x 30” table, two (2) padded chairs, internet access, one (1) power strip with 4 outlets to provide 1500 Watts (120 volts) /standard electrical service, and table signage for every one (1) system registered in Gazelle.

System fees do not include Connectathon badges for Participant's staff to attend this event. Participant must complete a separate online pre-registration to purchase reduced priced Connectathon badges. See Participant Resources for Connectathon badge pricing.

What is a system?

  • A "system" is defined as "an integrated and reasonable collection of IHE Profiles and actors." A "system" could support one Profile/actor pair or several.
  • A "system" may support multiple Profiles across one or more IHE Domains.

Example

You have registered 2 systems. Your Connectathon System fees are $13,400.00 USD.

 

Join the NA Connectathon listserv to stay connected with the latest IHE Connectathon news and updates.

Step 1: Complete Gazelle System Registration by October 9, 2015

IHE USA uses online test management software called Gazelle to organize, conduct, and record the Connectathon testing process. To complete system registration, use Gazelle to enter organization and contact information, and the IHE Profiles/Actors and/or Consolidated CDA documents you wish to test at the Connectathon. View full list of Profiles offered for IHE NA Connectathon 2016.

Training Materials to complete system registration in Gazelle are available on the Connectathon Manager's Support

System Registration Changes

  • After October 9, 2015, participants are not permitted to add new systems, IHE Profile/Actor combinations, or Consolidated CDA documents to previously registered systems
  • Participants requesting to withdraw a registered system, and/or IHE Profile/Actor combinations, or Consolidated CDA documents must contact the Connectathon Manager as soon as possible to reorder test plans and schedules

Step 2: NEW! Submit Contract and Payment by October 9, 2015

Export the IHE NA Connectathon 2016 Participant Contract from Gazelle for final signature. Participants are required to submit a signed contract with payment in full by October 9, 2015. Contracts submitted without payment in full will be rejected. Please review IHE USA’s payment terms and conditions for full detail.

Prior to submitting your contract, please ensure the following:

  • Initial all items within the "Acknowledgement of IHE North American Connectathon 2016 Policies" section (pictured below)
  • Contract is signed
  • Complete Payment Method section on the final page

Contract Submission Details

Submit Signed PDF Contracts to IHE USA via mail or email. Faxed copies are not acceptable.
Contracts by Mail
(DO NOT SEND CHECKS TO THIS ADDRESS)

IHE USA
33 W Monroe St, Suite 1700
Chicago, IL 60603

Email

 

Sample Contract for Legal Review

Download an advanced copy of the IHE NA Connectathon 2016 sample contract for your company's legal review. Please ensure submission by October 9, 2015.

NEW! Payment Terms & Conditions

A non-refundable payment in full for 100% of Connectathon System Fees is due at the time of contract submission.  Contracts will not be accepted after October 9, 2015. Contracts submitted without payment in full will be rejected and will not be included in the publications and promotional materials (printed documents, signage, and website) associated with the IHE NA Connectathon 2016 unless a valid, paid in full contract submission has been received by October 9, 2015.

Payment Type
Address
Contact
Special Instructions


Check

Send To:
25324 Network Place
Chicago, IL, 60673-1253

 

N/A

Make Checks payable to IHE USA.

Checks must be in US dollars and drawn on a US bank.

 

Wire Transfer

 

Account Name: IHE USA
JPMorgan Chase
10 S. Dearborn St.
Chicago, IL 60603-2003


Mark Kim
mkim@himss.org
+1-312-915-9564


Swift Code: CHASUS33
Routing Number: 071000013
Account Number: 887280816


Credit Card

N/A

Pamela Hawkins
phawkins@himss.org
+1-312-915-9521


Call Pamela to complete Credit Card Payment

If your organization requires additional forms (i.e. invoices, W9s) in order to process payment, please email connectathon@ihe.net with your request.

Cancellations/Refund Policy:
Connectathon System Fees are non-refundable. Connectathon System Fees will not be refunded for cancellations.  Connectathon System Fees will not be refunded to Participants who withdraw systems after October 9, 2015.

Step 3: Purchase Connectathon Badges: Pre-register by December 4, 2015

System fees do not include Connectathon badges for Participant's staff to attend this event. Participant must complete a separate online pre-registration to purchase reduced priced Connectathon badges by Friday, December 4, 2015 at 11:59pm ET. After this date, badges are still available but prices increase.

See Participant Resources for Connectathon badge policies and pricing.

Questions

Would you like to speak with an IHE USA representative to learn more about the IHE NA Connectathon? Please contact us at Connectathon@ihe.net.